From standstill to speed: how iPaaS empowers your teams

Legacy integration platforms don't just create slow technology. They create slow teams.

Toine Wieringa, now an integration expert with us but for years working on traditional platforms, says it sharply: "Integration platforms used to be a bubble. A small club that did everything." And everyone in that bubble knows how it works:

• The same people have to pick up every issue
• The same people approve things
• The same people do the releases
• The same people (unintentionally) block the rest of the organization

That bubble isn't a choice. It's how legacy is technically constructed. You simply can't "open up" a platform that's ten layers deep, has twenty services, requires complex governance, and needs manual management to others.

Result? Teams work past each other. Business waits. IT is drowning. And nobody's happy.

Why modern iPaaS breaks through that bubble

The switch to modern iPaaS (like Workato) changes the playing field from day one. Not because the tooling is magic, but because the foundation works completely differently:

• No heavy infrastructure
• No manual deployments
• No specialized programming languages
• No chain reactions of dependencies

You can literally start building within one day. And that changes how people collaborate.

Business & IT are finally on the same side

This might be the biggest win: business and IT no longer work at different speeds.

In a legacy environment, IT is always the bottleneck. Not from unwillingness, but because of technical debt. In a modern iPaaS, the opposite happens:

• Business can think along in flows
• IT can deliver faster
• Small tweaks are done on the spot
• Changes no longer need to go through a separate infra team

Toine: "On legacy, you're busy for weeks before you can even start. On a modern iPaaS, you learn by doing." That "learning by doing" is exactly what makes teams energetic again.

Less management, more value

An integration platform that keeps half the team busy with maintenance is an expensive hobby. With modern iPaaS:

• Maintenance disappears
• Monitoring is centralized
• Error messages are transparent
• Deployments are click-work
• The platform gets updated without you noticing

Toine saw it happen himself: "What I experienced? We needed 20 people to keep the platform running. After that, we could suddenly deploy those people to deliver value." It's like pulling your IT team out of the mud and putting them back on solid ground.

The real acceleration: time-to-value changes completely

One of the most underrated benefits of modern iPaaS is how quickly teams see results.

In legacy, you talk in months. In modern iPaaS, you talk in days.

Not just because the technology is faster, but because your teams become faster too. That speed has three direct effects:

Teams dare to experiment again. 
Errors are visible faster and solvable faster.

Business feels heard.  
You solve requests within days, instead of quarters.

Backlogs shrink.  
Not by working harder, but because work actually goes faster.

And the best part: teams get the feeling they're back in the driver's seat.

Building in parallel: migrating without a big bang

Organizations still using a legacy platform have one thing in common: the fear of switching. IT teams fear the big bang. Business fears downtime. Management fears costs.

But modern iPaaS works differently, making that reluctance unnecessary:

• You build alongside your existing platform.
• You migrate per integration.
• You switch over when it's stable.
• You let old integrations phase out quietly.
• No overnight cut-over. No all-or-nothing moment.

Switching to an iPaaS definitely makes integrations a lot safer and less stressful.

The change isn't in the tool, but in your teams

The power of modern iPaaS isn't just in the features. Not in AI, not in flows, not in connectors. It's in what it does to teams.

• IT feels ownership again.
• Business feels involvement.
• Collaboration becomes natural instead of forced.
• Innovation becomes something that happens continuously, not something that fails every quarter.

The platform fades into the background. Collaboration comes to the foreground. And that (more than any technology) determines your speed.

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